We’re Open for the Summer!

Congratulations! You made it through the Spring semester. For some, Summer classes will be starting up in a few weeks. For others, class is a distant memory until the Fall semester begins in August. Regardless of your course situation, we wanted to let you know that we are open for the summer! The Weingarten Learning Resources Center is staffed from 9 a.m. to 5 p.m. Monday-Friday all summer long and we’re able to meet in person or over the Bluejeans online platform if you are not on campus. While your next set of courses may seem far away, we are always here for you to get a head start on planning or to help tie up any loose ends from the semester. Here are some ways we can support you this summer:

  1. Resolve incompletes:

Work with a learning instructor to create a plan to finish any incompletes you may have. We can make a schedule with realistic, manageable goals that you can accomplish during your summer vacation. We can also discuss how to communicate your action plan with professors.

  1. Time management/exam preparation strategies for summer courses:

Summer courses are unique because they meet several times a week for many hours at a time. Midterms and finals are also closer together due to the short timeframe of the summer session. Because of the time demands for each summer course, it is helpful to set up a study/work schedule in order to get everything accomplished. We have summer planning calendars available at the office!

  1. Prepare for the upcoming Fall semester:

Spend some time reflecting on what went well during this past semester while setting goals for the upcoming semester. You can also discuss new study strategies that you hope to try, or new time management tools that may work for you.

Once you’re back on campus in the Fall, be sure to reach out to us for an appointment ASAP. We are excited to help you prepare for the new academic year. Have a great summer!

Staff Writer: Cassie Lo

Get Moving with Some Brain Breaks!

With finals just around the corner, it is important to set up “brain breaks” in order to increase productivity. Studying is most effective when done in relatively short chunks of time to ensure focus. Once you’re feeling distracted or have been studying for a decent amount of time, consider taking a brain break. Since the weather is finally warming up (hello, Spring!), now is a great time to get outside during your study breaks and enjoy the weather. Here are three ideas that will get your body moving and give your brain a break.

  1. MeditationMeditation-Spring2017.png

Meditation is a perfect study break because it can be done anywhere for any duration of time. For guided meditation, check out three weekly offerings from Campus Health. On Mondays, meditation is offered at the Office of the Chaplain from 12-1 p.m. and on Thursdays meditation is held at the Graduate Student Center from 12-1 p.m. and in the Mayer Seminar Room at Stouffer College House from 6-7 p.m. These free meditation sessions end on May 8, so be sure to stop by a session before they’re gone!

 

  1. Walk/Run the Schuylkill River Trail

The Schuylkill River Trail is a beautiful path that spans over 60 miles. You can pick up the trail right on Spruce Street and stroll north to see some beautiful Philadelphia sights. Additionally, Campus Health has developed 1, 2 and 3 mile walking/jogging loops around campus. Check it, and other valuable information, out here.

Schuylkill Banks Boardwalk

  1. Visit the Morris Arboretum

Visit this beautiful garden for a quick break from city living! It is free for Penn students and you can hop on a shuttle at the Penn Bookstore to get there. Some highlights include the rose garden (pictured here) and an amazing rock wall garden. The Morris Arboretum is open year round and offers seasonal specials, including a Cherry Blossom festival in the Spring and Fall foliage events.

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Staff Writer: Cassie Lo

 

Time Management/Study & HW Strategy: The Tomato Method

With readings days fast approaching and finals week close behind, we are all struggling at the end of the semester to find motivation for this last push before the summer break. Ugh, why can’t it be here already? If you’re like me right now, who is so close to feeling burned out, finding the patience and determination to stay focused on small or large tasks seem daunting and unrealistic. One method that I have heard and used as a great strategy for those with short attention spans or low drive would include The Pomodoro Technique, also more simply and commonly known as The Tomato Method.

This time management technique was developed in the 1980s by Francesco Cirillo. It’s super easy to implement and can increase productivity when doing tasks. Look at it this way: it’s like you have to run miles and miles to get to your destination, but with the Tomato Method, you accomplish this by doing many sprints with short breaks in between. That way you don’t just procrastinate and give up at the beginning of the line. There are tasks when we can just fly through them, but others times, its just such a drag. In a way, this technique is a lot like chunking your time and task. Check out this short 2 minute video that explains how to get started. Here is a quick summary on how to it all works: tumblr_nnjxvcPVbz1senxz2o1_1280

If you want to use some other websites or other apps on your tech besides a simple time keeper, here’s a list from LifeHacker.com that might be useful as well:

  • Marinara Timer (Web) is a webapp we’ve highlighted before that you can keep open in a pinned tab. You can select your timer alerts so you know when to take a break, or reconfigure the work times and break times to suit you. It’s remarkably flexible, and you don’t have to install anything.
  • Tomighty (Win/Mac/Linux) is a cross-platform desktop Pomodoro timer that you can fire and forget, following the traditional Pomodoro rules, or use to customize your own work and break periods.
  • Pomodorable (OS X) is a combination Pomodoro timer and to-do app. It offers more visual cues when your tasks are complete and what you have coming up next, and it integrates nicely with OS X’s Reminders app. Plus, you can estimate how many pomodoros you’ll need to complete a task, and then track your progress.
  • Simple Pomodoro (Android) is a free, open-source timer with a minimal aesthetic. Tap to start the timer and get to work, and take your breaks when your phone’s alarm goes off. You can’t do a lot of tweaking to the work and break periods, but you get notifications when to take your breaks and when to go back to work, and you can go back over your day to see how many Pomodoros you’ve accomplished over the day. It even integrates with Google Tasks.
  • Focus Timer (iOS) used to be calledPomodoroPro , and is a pretty feature-rich timer for iPhone and iPad. You can customize work and break durations, review your work history to see how your focus is improving, easily see how much time is left in your work session, and the app even offers a star-based rating system to keep you motivated. You can even customize the sounds, and hear the clock ticking when you lock your phone so you stay on task.

Say “bye bye procrastination!” with this technique. Try it out! Or come into Weingarten to try it out with a Learning Instructor.

Staff Writer: Victoria Singh Gill

Scheduling to Reduce Stress Part 2: Google Calendar Edition

As promised, here is part 2 in the scheduling series. This time we will be focusing on the features of Google Calendar to schedule, plan, create and keep track of tasks.

Calculating Hours and Setting up Google Calendar

As in the last article, I recommend starting with a list of your classes and calculated estimated weekly hours needed to maintain academic success. A typical schedule may look like this:

Screen Shot 2017-03-21 at 7.23.36 PM

The next step involved is also the same as before with a few extra steps that will save you time in the long run. Create a schedule in Google Calendar on an hour by hour basis starting first with weekly events (such as classes, meals, meetings, etc.) that are consistent from week to week. Set each weekly item to repeat by clicking on “edit event” in the event creation pop up box. Below the time and date you’ll see a checkbox to repeat the event. Once you check the box, you’ll see a pop up that allows you to select different options:

Repeat box

 

I recommend setting the repeats to automatically end on the last day of classes. This is an important step because when you set up notifications later on, you won’t be left with notifications over the summer that you get used to ignoring.

 

Once you’ve finished building the schedule, it should look something like this:

Screen Shot 2017-03-28 at 2.44.48 PM

Calendar Notifications and How to Use Them

Google calendar has a multitude of notification options and I suggest trying out different ones to see what works for you. There are options for SMS notifications, traditional phone notifications and a daily agenda. The daily agenda is a rarely used and well hidden feature that I highly recommend. The daily agenda is an email agenda sent automatically every morning at 5am to your Gmail account that gives you an hour by hour schedule to follow for the day. You can turn on the daily agenda by clicking the small gear icon at the top right of the screen under your Google avatar then select the following: settings> calendars. Then find your main calendar and on the same row select “edit notifications.” On the next screen you’ll see many options to add notifications but scroll to the bottom to find the “daily agenda” and click the checkbox to activate it. The other options are available for both hourly events and all-day events with distinct options for both including email, SMS and notifications (via phone or browser).

Using Google Tasks with Google Calendar

Screen Shot 2017-03-28 at 2.45.07 PMIf you’re using Google Calendar for your scheduling, I highly recommend using the integrated Google Tasks function along with the calendar. It is somewhat limited in that tasks are only available on the desktop version and not the app, but the seamless integration is worth the minor inconvenience. By default, Google Calendar integrates “reminders” in place of tasks. To use tasks to you have to click the small triangle next to the reminders option and choose “switch to tasks” as seen in the screenshot above. Once you switch to tasks you can now add a task either by adding an item to the task list on the left-hand side or to a specific day. To add a task to a specific day, click on the day the same way you would to add an event and you’ll see an option to switch from event to task in the create an event popup widget.

Once you add tasks they will show up on the task list, and on the calendar day if they are added to specific date.

 

Staff Writer: Randall Perez

 

Tech Tuesday: Apps for Group Work Collaboration (GroupMe, Slack, GoogleDocs)

You hate it, I hate it; yet everyone assigns it: group work.  Before the internet, group work consisted of wrangling everyone for their availability before finally getting together in person and just wasting away a full day when really, we know one or two people will finish the whole thing. Nowadays,  thankfully, we live in the 21st century and no longer have to be bogged down with that outdated and fully infuriating methods. With technological advancement, so many apps and programs are geared towards collaboration and can be carried out remotely according to one’s own pace. In this blog post, the commonly used ones such as GroupMe, Slack, and Google Docs/Slides are covered.

GroupMe: Owned by Microsoft, GroupMe is a mobile group messaging and photo sharing app. It’s free, works on every device, and is geared towards working with multiple groups. For example, people usually have a group chat for family, friends, coworkers, clubs, etc. Here, students can create a group chat and plan when, where, and if to meet. Or simply, discuss how to divide and conquer and then casually check in for any questions, comments, or concerns. Each group member gets to decide who they want to interact in the chat on their own. For more detailed steps on how to use GroupMe, click here. Screen shot 2015-01-12 at 1.43.24 PM

Slack: If you’re looking for a more professional and business feel, users tend to prefer Slack over GroupMe. Slack has a free version and is an app for all devices. What makes this more professional than GroupMe is that it has not only messaging capabilities but also voice, video calling, and file sharing. With that comes a search and archiving features too.  “Channels” are like chat rooms and where projects are discussed. For more info on how to use Slack, click here.

slack-webdesign

Google Docs/Slides: Google Docs was created to compete with Microsoft Word and Google Slides was created to compete with Microsoft Powerpoint. What Google has on these programs is that it is all online and can be collaborative and worked on in real time. If you have a gmail account, you automatically have access to these programs as part of your Google Drive. They are free and online and just because you don’t have internet doesn’t mean you can’t stuff done either. You can see people make changes to the documents as they type it in (if you’re logged on at the same time) and also leave comments on the side for to update the team on your thoughts and feedback. Again, like the others, these tools are available across all devices. For more detailed support on Google Slides, click here and for Google Docs, click here.

 

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Google Docs Sample

google slides

Google Slides Sample

For more one on one consultation on a current group project, paper, or presentation, feel free to come into Weingarten for support! How do you use these apps? Leave a comment below if you want!

Staff writer: Victoria Singh Gill

Scheduling to Reduce Stress

Many of the students I see in the Weingarten Center come in because they feel like they are not using their time efficiently or are studying all the time. When I ask them how they schedule their day and manage their workflow, many students pause then explain that they keep their schedules, deadlines, and assignments in their head, referring to planners or schedules as too rigid. There are many stated reasons that students dislike the rigidity of keeping a planner or calendar, but the most common objection is that the perceived rigidity stresses them out, or they feel they don’t have enough time in their day as it is, so planning daily would be another burden added on to an already stacked plate. The reality is that it takes time to develop new habits and planning sufficiently should reduce feelings of stress over time. There are a variety of resources students can use to fit all working styles such as Google Calendar, Apple iCal, a traditional paper planner and methods of planning referred to as “unscheduling.” This last one tends to resonate with students most hesitant about traditional planning methods.  This blog post is the first in a series that will cover each one of these methods in detail. This first post will focus on traditional paper planning with electronic planning (via Google Calendar and iCal) and unscheduling to follow in subsequent posts.

For most students, my preferred approach to planning includes a combination of setting a regular but flexible weekly schedule, combined with making a daily task list. The first step I suggest to students is to make a list of all of their classes and then estimate a total number of hours of study time necessary to maintain academic success in each class. A typical schedule for a Penn student might look like this:

Screen Shot 2017-03-21 at 7.23.36 PM

The next step in the process is to map a typical week on an hour by hour basis including class schedule, meals, work study, athletic requirements, sleep, and any other regular weekly meetings other commitments you might have and then fit in study time and self-care/free time in the remaining space.  A typical student schedule may look like this:

Sample Schedule

Screen Shot 2017-03-21 at 7.26.11 PM

This approach is also helpful when registering for classes. It is important to consider the demands of each class and how demanding they are of your time. There is only so much time in a day and making time for things such as self-care, exercise, sleep and free time is essential to prevent burnout and promote academic success. You may have noticed that I scheduled in general study time instead of assigning work for specific classes in each of those spaces. This is to allow for the flexibility that is necessary for the changing workloads typical in classes throughout the semester. A heavy week in one class may be paired with a light week in another class. I suggest students spend the first 15 minutes of their study time each day making a task list of work for the day. Make sure to break up assignments into smaller tasks of approximately 45 minutes for each task. This is referred to at Weingarten as “chunking your work” and should help to mitigate the desire to procrastinate. You should also take frequent study breaks of about 5-10 minutes after every 45-60 minute work session. This will help maximize productivity and increase knowledge retention.

Staff Writer: Randall Perez

Bigger Pictures: Keep It Classy, Quakers

“Laptop multitasking hinders classroom learning for both users and nearby peers”   ~  Sana, Weston & Cepeda

Is it even possible to run a spoiler alert before the title of an academic paper?  Laptop multitasking hinders classroom learning for both users and nearby peers.  Talk about ruining the ending.

In any case, I’m not planning to rehash the paper – I trust you can read that for yourself, and I hope you do.  What I am going to talk about is something far more basic.

So, first, a question:  how many times have you yourself watched another student “multitasking” during class?  I’m not talking about watching someone type lecture notes, I mean watching somebody respond to their email, update their Facebook status, check out 21 Adorable Child Stars Who Grew Up Sooo Ugly?

Okay, now how many times has that been you?

Yeah, I know.  But don’t worry.  It’ll be our secret.  Not that you and I keeping our mouths shut about these multitasking indiscretions matters, because someone else knows, too.  Do you know who that is?

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That’s right, your professor.  More than likely, your TA as well.  Don’t think for one minute that the person tasked with operating the front of the house is somehow clueless about what’s going on out there in the rest of the room.  They see.  They know.  Some of them even keep tabs.

But even that’s not the bigger issue here.  Sure, it is bad if you don’t get the full 10% for class participation.  That piece of the final grade might make the difference between a B+ or an A-, and I always advise students to never leave points on the table.  The bigger issue here is that “multitasking” during class is, quite simply, rude.  Your actions tell your teacher that what’s going on in the front of the room is far less interesting and of far less import than what’s going on in social media.  So don’t do it.  It’s not nice to passively insult these people.

Staff Writer: Pete Kimchuk, Senior Learning Instructor

Resources:

http://www.sciencedirect.com/science/article/pii/S0360131512002254