Scheduling Self-Care

self-care yoga

            Now that we are entering our mid-semester period here at the University of Pennsylvania, it is easy for us as students to start feeling busy and pressed for time. Sometimes the first thing we cut out in our schedules is the time we make for ourselves. In reality, as our schedules get busier and our workloads get heavier, it is more important than ever to keep time in your schedule for yourself!

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It might sound ridiculous to schedule your ‘relaxation’ time, but if we don’t make it a priority and set aside time for self-care, on our busy days it won’t happen. Making self-care part of your everyday routine will make you a better, happier, and healthier student, friend, and person.

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            Self-care can be defined as “any activity that we do deliberately in order to take care of our mental, emotional, and physical health” (Michael, 2016). For each of us, these activities can vary. However, because we spend so much time in front of computer and electronic screens as part of our workloads, I recommend taking a break from the screens when scheduling your self-care time (This means binge-watching a show on Netflix doesn’t really count as self-care). Here are some suggestions for ways you might want to self-care:

  • Head outdoors! Some fresh air and sunshine can do wonders for yourself. Go for a walk around campus and appreciate the foliage on campus as we head from summer to fall. Or head down Spruce Street to the South Street Bridge and walk on the trail along the Susquehanna River.
  • Participate in some physical activity. Whether you like to go for a run, head to the gym, or take an exercise class, getting your blood pumping and your body moving is good for your physical, mental, and emotional heath.

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  • Find some quiet time! Campus and college life can be busy. We can feel like we are constantly surrounded by people and that we always need to be ready to go, appearing like we have it all together. Find a quiet space to journal, meditate, do yoga, or reflect on your week. The peace can do wonders for your health, even if it is just for 15 minutes.

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  • Do something creative! Whether you enjoy crafts, music, or coloring, doing something creative helps us use our whole brain. Even if your definition of art is filling in an adult coloring book, make time during your week for it!
  • Get enough sleep! Make sure you are getting at least 7-9 hours of sleep a night. Do this in addition to your 30 minutes of self-care during the day. All the studying in the world won’t help you reach your potential if you’re not getting enough sleep. Athletes know this. It is time students remember it too!

self care sleep night

  • How do you take care of yourself? Comment with your suggestions! We will discuss more about self-care topics as the semester goes on.

Remember to make time for yourself every day during this semester. Doing so will make you a better student in the long-run. Scheduling self-care isn’t being lazy or saying you’re not tough enough to handle your work load. What it shows is that you care about yourself and well-being. It will make you a better student and person in the long run!

self care poster

Reference:

https://psychcentral.com/blog/archives/2016/08/10/what-self-care-is-and-what-it-isnt-2/

Staff Writer: Kelcey Grogan, Learning Instructor

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Schedule Your Semester to Ensure Success!

Perhaps you are a new undergraduate, professional, or graduate student at PENN, and you want to make sure you are starting off strong at the beginning of the semester. Or, maybe you are a returning student who wants to make this year better than the last. Whatever your status or motivation is, the Weingarten Learning Resources Center is here to help!

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One of the biggest ways that you can ensure success as a graduate or undergraduate student is to make sure that you are planning strategically for your long-term course requirements this semester. Some of our handy tools are our SEMESTER CALENDARS, which are available in BLUE for Undergraduate students and GREEN for Graduate students:

Even if you can’t stop in for a walk-in or full-hour appointment, make sure you stop by our offices to pick up one of our coveted semester long calendars!

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Helpful strategies for using Weingarten’s Semester Calendars:

  1. During these first two weeks of school, take time to review your syllabi. Using your syllabi, write in all the dates for your papers, projects, and exams on your large semester calendar. This large overview calendar should be reserved for big projects, papers, and exams (not everyday homework and class times). Even if you already use a calendar system like iCalendar or have a paper planner, it is important and helpful for you to write everything for the semester in one place. Having a visual outline of the semester will help you plan and make sure you are keeping up to date with your assignments and obligations.
  2. Next, fill in any personal obligations, celebrations, or events for this semester. If you have friends visiting, mark it on the calendar. Planning any trips or getaways? Make sure to put it on your calendar!
  3. Add in events like extra-curricular obligations, long-term work assignment due dates, campus performances, and athletic events to your calendar. Now, you should have an outline of everything you have coming up this semester.
  4. Now you can go to your personal planner and schedule out your assignments and worktime week by week. The long-term semester calendar is important, because it can help you avoid potential conflicts. For example, “I see that I have a book critique and presentation due at the end of October, but I am also going to be out of town two weekends in a row for personal obligations. Now, I know that when I am scheduling out my time during the first two weeks of October, I need to make time to complete the book review. I can’t push it off until right before it’s due because I will be out of town (and that isn’t a great way to get work done anyway). If I hadn’t taken the time to layout my semester, I might have missed that.” Here’s an example:

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We hope that this helps you start your semester off on the right foot!

If you have more questions about how to structure your time to ensure success, be sure to call the Weingarten Learning Resources Center to set up an appointment to meet with a Learning Instructor to help you develop a personalized plan. You can come in for a first-come, first-serve Walk-In Session or make an Individual 1-Hour Appointment with one of our Learning Consultants by calling (215) 573-9235. We’re conveniently located at Stouffer Commons, behind the Wawa on 38th and Spruce. Click here for Location and Hours.

Good luck this semester! Happy Studying!

 

By Staff Writer: Kelcey Grogan, Learning Instructor at the Weingarten Learning Resources Center. “I just began my first year as a doctoral student in the Reading/Writing/Literacy program in the Graduate School of Education. Prior to returning to school here, I was a high school English teacher and instructional coach in Detroit, Michigan.

We’re Open for the Summer!

Congratulations! You made it through the Spring semester. For some, Summer classes will be starting up in a few weeks. For others, class is a distant memory until the Fall semester begins in August. Regardless of your course situation, we wanted to let you know that we are open for the summer! The Weingarten Learning Resources Center is staffed from 9 a.m. to 5 p.m. Monday-Friday all summer long and we’re able to meet in person or over the Bluejeans online platform if you are not on campus. While your next set of courses may seem far away, we are always here for you to get a head start on planning or to help tie up any loose ends from the semester. Here are some ways we can support you this summer:

  1. Resolve incompletes:

Work with a learning instructor to create a plan to finish any incompletes you may have. We can make a schedule with realistic, manageable goals that you can accomplish during your summer vacation. We can also discuss how to communicate your action plan with professors.

  1. Time management/exam preparation strategies for summer courses:

Summer courses are unique because they meet several times a week for many hours at a time. Midterms and finals are also closer together due to the short timeframe of the summer session. Because of the time demands for each summer course, it is helpful to set up a study/work schedule in order to get everything accomplished. We have summer planning calendars available at the office!

  1. Prepare for the upcoming Fall semester:

Spend some time reflecting on what went well during this past semester while setting goals for the upcoming semester. You can also discuss new study strategies that you hope to try, or new time management tools that may work for you.

Once you’re back on campus in the Fall, be sure to reach out to us for an appointment ASAP. We are excited to help you prepare for the new academic year. Have a great summer!

Staff Writer: Cassie Lo

Get Moving with Some Brain Breaks!

With finals just around the corner, it is important to set up “brain breaks” in order to increase productivity. Studying is most effective when done in relatively short chunks of time to ensure focus. Once you’re feeling distracted or have been studying for a decent amount of time, consider taking a brain break. Since the weather is finally warming up (hello, Spring!), now is a great time to get outside during your study breaks and enjoy the weather. Here are three ideas that will get your body moving and give your brain a break.

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Meditation is a perfect study break because it can be done anywhere for any duration of time. For guided meditation, check out three weekly offerings from Campus Health. On Mondays, meditation is offered at the Office of the Chaplain from 12-1 p.m. and on Thursdays meditation is held at the Graduate Student Center from 12-1 p.m. and in the Mayer Seminar Room at Stouffer College House from 6-7 p.m. These free meditation sessions end on May 8, so be sure to stop by a session before they’re gone!

 

  1. Walk/Run the Schuylkill River Trail

The Schuylkill River Trail is a beautiful path that spans over 60 miles. You can pick up the trail right on Spruce Street and stroll north to see some beautiful Philadelphia sights. Additionally, Campus Health has developed 1, 2 and 3 mile walking/jogging loops around campus. Check it, and other valuable information, out here.

Schuylkill Banks Boardwalk

  1. Visit the Morris Arboretum

Visit this beautiful garden for a quick break from city living! It is free for Penn students and you can hop on a shuttle at the Penn Bookstore to get there. Some highlights include the rose garden (pictured here) and an amazing rock wall garden. The Morris Arboretum is open year round and offers seasonal specials, including a Cherry Blossom festival in the Spring and Fall foliage events.

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Staff Writer: Cassie Lo

 

Time Management/Study & HW Strategy: The Tomato Method

With readings days fast approaching and finals week close behind, we are all struggling at the end of the semester to find motivation for this last push before the summer break. Ugh, why can’t it be here already? If you’re like me right now, who is so close to feeling burned out, finding the patience and determination to stay focused on small or large tasks seem daunting and unrealistic. One method that I have heard and used as a great strategy for those with short attention spans or low drive would include The Pomodoro Technique, also more simply and commonly known as The Tomato Method.

This time management technique was developed in the 1980s by Francesco Cirillo. It’s super easy to implement and can increase productivity when doing tasks. Look at it this way: it’s like you have to run miles and miles to get to your destination, but with the Tomato Method, you accomplish this by doing many sprints with short breaks in between. That way you don’t just procrastinate and give up at the beginning of the line. There are tasks when we can just fly through them, but others times, its just such a drag. In a way, this technique is a lot like chunking your time and task. Check out this short 2 minute video that explains how to get started. Here is a quick summary on how to it all works: tumblr_nnjxvcPVbz1senxz2o1_1280

If you want to use some other websites or other apps on your tech besides a simple time keeper, here’s a list from LifeHacker.com that might be useful as well:

  • Marinara Timer (Web) is a webapp we’ve highlighted before that you can keep open in a pinned tab. You can select your timer alerts so you know when to take a break, or reconfigure the work times and break times to suit you. It’s remarkably flexible, and you don’t have to install anything.
  • Tomighty (Win/Mac/Linux) is a cross-platform desktop Pomodoro timer that you can fire and forget, following the traditional Pomodoro rules, or use to customize your own work and break periods.
  • Pomodorable (OS X) is a combination Pomodoro timer and to-do app. It offers more visual cues when your tasks are complete and what you have coming up next, and it integrates nicely with OS X’s Reminders app. Plus, you can estimate how many pomodoros you’ll need to complete a task, and then track your progress.
  • Simple Pomodoro (Android) is a free, open-source timer with a minimal aesthetic. Tap to start the timer and get to work, and take your breaks when your phone’s alarm goes off. You can’t do a lot of tweaking to the work and break periods, but you get notifications when to take your breaks and when to go back to work, and you can go back over your day to see how many Pomodoros you’ve accomplished over the day. It even integrates with Google Tasks.
  • Focus Timer (iOS) used to be calledPomodoroPro , and is a pretty feature-rich timer for iPhone and iPad. You can customize work and break durations, review your work history to see how your focus is improving, easily see how much time is left in your work session, and the app even offers a star-based rating system to keep you motivated. You can even customize the sounds, and hear the clock ticking when you lock your phone so you stay on task.

Say “bye bye procrastination!” with this technique. Try it out! Or come into Weingarten to try it out with a Learning Instructor.

Staff Writer: Victoria Singh Gill

Scheduling to Reduce Stress Part 2: Google Calendar Edition

As promised, here is part 2 in the scheduling series. This time we will be focusing on the features of Google Calendar to schedule, plan, create and keep track of tasks.

Calculating Hours and Setting up Google Calendar

As in the last article, I recommend starting with a list of your classes and calculated estimated weekly hours needed to maintain academic success. A typical schedule may look like this:

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The next step involved is also the same as before with a few extra steps that will save you time in the long run. Create a schedule in Google Calendar on an hour by hour basis starting first with weekly events (such as classes, meals, meetings, etc.) that are consistent from week to week. Set each weekly item to repeat by clicking on “edit event” in the event creation pop up box. Below the time and date you’ll see a checkbox to repeat the event. Once you check the box, you’ll see a pop up that allows you to select different options:

Repeat box

 

I recommend setting the repeats to automatically end on the last day of classes. This is an important step because when you set up notifications later on, you won’t be left with notifications over the summer that you get used to ignoring.

 

Once you’ve finished building the schedule, it should look something like this:

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Calendar Notifications and How to Use Them

Google calendar has a multitude of notification options and I suggest trying out different ones to see what works for you. There are options for SMS notifications, traditional phone notifications and a daily agenda. The daily agenda is a rarely used and well hidden feature that I highly recommend. The daily agenda is an email agenda sent automatically every morning at 5am to your Gmail account that gives you an hour by hour schedule to follow for the day. You can turn on the daily agenda by clicking the small gear icon at the top right of the screen under your Google avatar then select the following: settings> calendars. Then find your main calendar and on the same row select “edit notifications.” On the next screen you’ll see many options to add notifications but scroll to the bottom to find the “daily agenda” and click the checkbox to activate it. The other options are available for both hourly events and all-day events with distinct options for both including email, SMS and notifications (via phone or browser).

Using Google Tasks with Google Calendar

Screen Shot 2017-03-28 at 2.45.07 PMIf you’re using Google Calendar for your scheduling, I highly recommend using the integrated Google Tasks function along with the calendar. It is somewhat limited in that tasks are only available on the desktop version and not the app, but the seamless integration is worth the minor inconvenience. By default, Google Calendar integrates “reminders” in place of tasks. To use tasks to you have to click the small triangle next to the reminders option and choose “switch to tasks” as seen in the screenshot above. Once you switch to tasks you can now add a task either by adding an item to the task list on the left-hand side or to a specific day. To add a task to a specific day, click on the day the same way you would to add an event and you’ll see an option to switch from event to task in the create an event popup widget.

Once you add tasks they will show up on the task list, and on the calendar day if they are added to specific date.

 

Staff Writer: Randall Perez

 

Tech Tuesday: Apps for Group Work Collaboration (GroupMe, Slack, GoogleDocs)

You hate it, I hate it; yet everyone assigns it: group work.  Before the internet, group work consisted of wrangling everyone for their availability before finally getting together in person and just wasting away a full day when really, we know one or two people will finish the whole thing. Nowadays,  thankfully, we live in the 21st century and no longer have to be bogged down with that outdated and fully infuriating methods. With technological advancement, so many apps and programs are geared towards collaboration and can be carried out remotely according to one’s own pace. In this blog post, the commonly used ones such as GroupMe, Slack, and Google Docs/Slides are covered.

GroupMe: Owned by Microsoft, GroupMe is a mobile group messaging and photo sharing app. It’s free, works on every device, and is geared towards working with multiple groups. For example, people usually have a group chat for family, friends, coworkers, clubs, etc. Here, students can create a group chat and plan when, where, and if to meet. Or simply, discuss how to divide and conquer and then casually check in for any questions, comments, or concerns. Each group member gets to decide who they want to interact in the chat on their own. For more detailed steps on how to use GroupMe, click here. Screen shot 2015-01-12 at 1.43.24 PM

Slack: If you’re looking for a more professional and business feel, users tend to prefer Slack over GroupMe. Slack has a free version and is an app for all devices. What makes this more professional than GroupMe is that it has not only messaging capabilities but also voice, video calling, and file sharing. With that comes a search and archiving features too.  “Channels” are like chat rooms and where projects are discussed. For more info on how to use Slack, click here.

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Google Docs/Slides: Google Docs was created to compete with Microsoft Word and Google Slides was created to compete with Microsoft Powerpoint. What Google has on these programs is that it is all online and can be collaborative and worked on in real time. If you have a gmail account, you automatically have access to these programs as part of your Google Drive. They are free and online and just because you don’t have internet doesn’t mean you can’t stuff done either. You can see people make changes to the documents as they type it in (if you’re logged on at the same time) and also leave comments on the side for to update the team on your thoughts and feedback. Again, like the others, these tools are available across all devices. For more detailed support on Google Slides, click here and for Google Docs, click here.

 

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Google Docs Sample

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Google Slides Sample

For more one on one consultation on a current group project, paper, or presentation, feel free to come into Weingarten for support! How do you use these apps? Leave a comment below if you want!

Staff writer: Victoria Singh Gill